Best property maintenance software (UK)

Property maintenance firms juggle reactive repairs for letting agents, planned maintenance, landlord certificates and a mix of trades on the same day. We compared the UK options for that work, from two-person handyman teams to multi-site contractors, using pricing pages checked on 12 October 2026 and published user reviews.

What does a property maintenance firm need from software?

Generic job software handles quotes and invoices. Property maintenance needs more, because your customers are often landlords, letting agents and facilities managers, not homeowners.

Reactive repairs for agents and landlords

A letting agent emails a leaking tap at 4pm. You need to log it, assign the right person, get access arranged with the tenant, attach photos, and invoice the agent (not the tenant) against the right property. Look for jobs linked to a site address and a separate billing customer, plus photo capture on the mobile app.

Planned preventive maintenance (PPM)

Annual gas checks, boiler services, gutter clears and fire alarm tests are repeat work. Good software creates the next visit automatically and reminds the customer. On bigger contracts, you also need an asset register so each boiler or alarm panel has its own history.

Landlord compliance certificates

Landlords need a gas safety record every year (HSE) and an electrical inspection at least every 5 years in England's private and social rented sectors (GOV.UK). If your engineers do these, issuing the certificate on site saves hours. See our guides to the landlord gas safety certificate and to the EICR for the rules.

For a firm looking after 300 rented homes, that is about 300 gas checks a year plus around 60 EICRs (300 divided by 5), each with a 28-day clock for the tenant's copy. Software that schedules the next visit and emails the certificate automatically pays for itself on this work alone.

Multi-trade teams and subcontractors

Plumbers, electricians, joiners and handymen on one schedule, often with subcontractors filling gaps. You want a drag-and-drop calendar, skills per worker, and subcontractor access without paying a full licence for every one.

A portal for clients

Agents with dozens of properties want to log jobs and see progress themselves. A customer portal cuts the "any update?" emails.

How do the property maintenance tools compare?

How to read this: the first three columns decide cost, but the certificates and portal columns decide fit. If your engineers issue CP12s and EICRs, rule out tools without named UK certificates or budget for a separate certificate app. If letting agents send you most of your work, put a portal and planned maintenance at the top of your list, even if it means a longer contract.

Our top picks for property maintenance

Also consider Powered Now if you want certificates plus Making Tax Digital on a budget (£32 per user ex VAT on Professional), and Commusoft or Simpro if heating or multi-trade contracting is your core work. For the wider market, see our field service management software guide.

What does property maintenance software cost?

Two examples, using list prices checked on 12 October 2026. VAT is excluded where the vendor says so.

Worked example: a 5-person firm doing about 120 reactive jobs a month for three letting agents, plus 200 annual gas checks. If its engineers issue CP12s, Tradify Pro at £185 a month (£2,220 a year) covers jobs and certificates in one app. ServiceM8 Growing at £59 is cheaper on paper, but the team would still need a separate gas certificate app. Add Gas Engineer Software's Pro plan at £30 per user for 2 gas engineers (£60) and ServiceM8 comes to £119 a month, still cheaper, but with two systems to run. If the agents insist on a portal and the firm has PPM contracts, Joblogic at £225 a month (on a 24 to 36 month contract) or WorkPal at £225 earns its place.

Which features matter most, and which can you skip?

Questions to ask in every demo

• Can one letting agent be the billing customer for many properties, with each property keeping its own history?
• Which UK certificates are built in, and on which plan?
• How are recurring and planned visits created, and can the customer get an automatic reminder?
• Does the engineer app work offline in basements and lofts?
• What is the contract length, and what does it cost to leave?

What mistakes should you avoid when switching?

1. Signing a long contract before testing the engineer app. The office demo looks great. The person using it in a loft matters more.
2. Ignoring how agents send work. If your agents use their own portals, check how jobs get into your system without retyping.
3. Not importing assets and due dates. Planned maintenance only works if every boiler and alarm panel has its next due date loaded on day one.
4. Running two systems for too long. Set a cut-over date and stick to it.
5. Paying per user for occasional subcontractors. Check how each tool prices subcontractor access before you add them.